DESKTOP REPLACEMENT PROGRAM

Capital Cost

TOTAL PROJECT COST$336,000

Overview

DepartmentInformation Technology

Project NumberIT-YEARLY-002

TypeEquipment

CategoryEquipment: Computers

Priority2 Very Important

StatusActive

Useful Life5 years years

Budget Impact

The budget impact for this project involves an annual cost of $25,000 to replace 20% of our mini desktop computers. This phased approach allows for a manageable allocation of funds each year, spreading the financial impact over time.

	Budget Items	2026	2027	2028	2029	Total
	Capital Equipment - IT	25,000	0	0	0	100,000
	Total	25,000	0	0	0	100,000

Project Description

This project aims to replace 20% of our mini desktop computers annually, ensuring that our IT equipment remains current and dependable.

Project Justification

Replacing 20% of our mini desktop computers each year is essential to keep pace with technological advancements and to avoid the issues associated with outdated hardware, such as decreased performance, increased maintenance costs, and security vulnerabilities. Modern mini desktops offer increased processing power, energy efficiency, and enhanced security features, which are vital for supporting the daily operations of the town staff. This reoccurring investment is vital for maintaining a modern and effective IT environment.

Spend

Prior	Expenditures	2026	2027	2028	2029	2030	Total	Future
29,000	Computer Hardware	29,000	0	0	0	0	149,000	158,000
	Total	29,000	0	0	0	0	149,000

Prior	Funding Sources	2026	2027	Total	Future
29,000	IT End User Hardware Replacement Fund	0	20,300	104,300	158,000
	San 1 Debt	2,900	0	14,900
	San 2 Fund Balance	0	2,900	14,900
	San 3 Fund Balance	0	2,900	14,900
	Total	2,900	26,100	149,000