FIRE/TCPK/BOARD/CONFERENCE ROOMS A/V REPLACEMENTS
Capital Cost
Overview
| Budget Items | 2029 | Total | ||
|---|---|---|---|---|
| Capital Equipment - IT | 75,000 | 75,000 | ||
| Total | 75,000 | 75,000 |
Project Description
This project entails the purchase and installation/configuration of new A/V equipment for the Town Hall Board Room, along with Fire, Town Hall Conference Rooms, and Town Center Park. A/V equipment of this nature should be upgraded to newer models every 5-7 years to improve audio and video quality, along with being able to support and provide needed features for remote meetings. Up-to-date equipment will allow greater performance in providing town access to meetings with improved quality and less management overhead. The equipment at all locations is on a rotating cycle of 6 years.
Project Justification
Upgrading the A/V equipment is essential to facilitating more effective and engaging meetings, ensuring clear communication, and better accessibility for in-person and remote participants. The current equipment becomes outdated and prone to technical issues, which disrupt meetings and hinder productivity. Modernizing the A/V system will support transparency and public participation by providing reliable and high-quality broadcasts.
Spend
| Expenditures | 2026 | 2027 | 2028 | 2029 | 2030 | Total | Future | |
|---|---|---|---|---|---|---|---|---|
| Other | 20,000 | 0 | 0 | 0 | 0 | 140,000 | 150,000 | |
| Total | 20,000 | 0 | 0 | 0 | 0 | 140,000 |
| Funding Sources | 2026 | 2027 | 2028 | 2029 | 2030 | Total | Future | |
|---|---|---|---|---|---|---|---|---|
| IT Infrastructure Replacement Fund | 14,000 | 0 | 0 | 0 | 0 | 98,000 | 150,000 | |
| San 1 Debt | 2,000 | 0 | 0 | 0 | 0 | 14,000 | ||
| San 2 Fund Balance | 2,000 | 0 | 0 | 0 | 0 | 14,000 | ||
| San 3 Fund Balance | 2,000 | 0 | 0 | 0 | 0 | 14,000 | ||
| Total | 20,000 | 0 | 0 | 0 | 0 | 140,000 |