HPE SERVER REPLACEMENT Part1 2026
Capital Cost
TOTAL PROJECT COST$145,000
Overview
DepartmentInformation Technology
Project NumberIT-26-001
TypeEquipment
CategoryEquipment Replacement
Priority2 Very Important
StatusActive
Useful Life5 years years
Budget Impact
The budget impact for this project involves a projected cost of $70,000 in 2026 and an additional $70,000 in 2028 to replace two servers each year (4 total). This phased expenditure allows for a manageable allocation of funds over two fiscal years, minimizing financial strain.
| Budget Items | 2026 | 2028 | Total | ||
|---|---|---|---|---|---|
| Capital Equipment - IT | 70,000 | 0 | 140,000 | ||
| Total | 70,000 | 0 | 140,000 |
Project Description
This project aims to replace the aging physical servers in our IT infrastructure with modern, high-performance equipment. These physical servers are used to host all of the town’s virtual servers that are required for daily operations.
Project Justification
Upgrading our aging servers on a rotating cycle is essential to decrease system failures and data loss, ensuring the continuity of critical government services. New servers will provide improved performance, enhanced security features, and greater scalability, allowing us to meet current and future technological demands efficiently. This investment is crucial for maintaining operational continuity and providing robust IT services to our community.
Spend
| Expenditures | 2026 | Total | Future | |
|---|---|---|---|---|
| Computer Hardware | 70,000 | 70,000 | 75,000 | |
| Total | 70,000 | 70,000 |
| Funding Sources | 2026 | Total | Future | |
|---|---|---|---|---|
| IT Infrastructure Replacement Fund | 49,000 | 49,000 | 75,000 | |
| San 1 Debt | 7,000 | 7,000 | ||
| San 2 Fund Balance | 7,000 | 7,000 | ||
| San 3 Fund Balance | 7,000 | 7,000 | ||
| Total | 70,000 | 70,000 |