LAPTOP REPLACEMENT PROGRAM
Capital Cost
TOTAL PROJECT COST$399,000
Overview
DepartmentInformation Technology
Project NumberIT-YEARLY-001
TypeEquipment
CategoryEquipment: Computers
Priority2 Very Important
StatusActive
Useful Life5 years years
Budget Impact
The budget impact for this project involves an annual cost of $35,000 to replace 20% of our laptops. This phased approach allows for a manageable allocation of funds each year, spreading the financial impact over time.
| Budget Items | 2026 | 2027 | 2028 | 2029 | Total | ||
|---|---|---|---|---|---|---|---|
| Capital Equipment - IT | 35,000 | 0 | 0 | 0 | 140,000 | ||
| Total | 35,000 | 0 | 0 | 0 | 140,000 |
Project Description
This project aims to replace 20% of our laptops annually, ensuring that our IT equipment remains up-to-date and reliable.
Project Justification
Replacing 20% of our laptops each year is essential to keep pace with technological advancements and avoid the issues associated with aging hardware, such as decreased performance, increased maintenance costs, and security vulnerabilities. Modern laptops offer improved processing power, better battery life, and enhanced security features, which are vital for supporting the daily operations of the town staff. This reoccurring investment is vital for maintaining a modern and effective IT environment.
Spend
| Prior | Expenditures | 2026 | 2027 | 2028 | 2029 | 2030 | Total | Future |
|---|---|---|---|---|---|---|---|---|
| 35,000 | Computer Hardware | 35,000 | 0 | 0 | 0 | 0 | 179,000 | 185,000 |
| Total | 35,000 | 0 | 0 | 0 | 0 | 179,000 |
| Prior | Funding Sources | 2026 | 2027 | 2028 | 2029 | 2030 | Total | Future |
|---|---|---|---|---|---|---|---|---|
| 35,000 | IT End User Hardware Replacement Fund | 0 | 24,500 | 0 | 0 | 0 | 125,300 | 185,000 |
| San 1 Debt | 0 | 3,500 | 0 | 0 | 0 | 17,900 | ||
| San 2 Fund Balance | 0 | 3,500 | 0 | 0 | 0 | 17,900 | ||
| San 3 Fund Balance | 0 | 3,500 | 0 | 0 | 0 | 17,900 | ||
| Total | 0 | 35,000 | 0 | 0 | 0 | 179,000 |